Privacy Policy
Last updated November 8, 2026
The short version
- We collect only what's needed to track learning: names, emails, class membership and the learning records students and teachers create.
- We never sell student information, never show ads, and never use student data to build profiles for anything other than school learning.
- When a school uses veratree, the school controls its students' records. We act on the school's behalf.
- Students, parents and schools can ask us to see, correct or delete records by emailing hello@veratree.app.
Who we are
veratree ("we", "us") makes a student growth platform used by students, teachers and school leaders. This policy covers our website at veratree.app and the veratree app at app.veratree.app. Questions go to hello@veratree.app.
Information we collect
Account information
To create an account we collect a name, an email address and a password. We record whether the account belongs to a student, a teacher or a school leader, and for students, their grade level. Passwords are stored by our sign-in provider in a protected (hashed) form. We can't see them.
Class information
The classes a teacher creates, the units and standards they teach, which students have asked to join a class, and which students are enrolled.
Learning records
The information students and teachers create while using veratree:
- Evidence a teacher enters, such as a quiz or project, and the level given on each standard.
- Students' self-ratings on standards and "I can" statements.
- Goals, action steps and check-ins.
- Reflections students write, how they said they felt about a piece of work, and any photos or files they attach.
- Badges earned, level-ups, notifications and the student's growth timeline.
Demo requests
If you request a demo on our website, we collect the name, work email, school, role, school size and message you enter. We use this only to reply to you.
Technical information
Our hosting and database providers keep standard server logs, such as IP addresses, browser type and the time of a request, to run and secure the service. The app saves your sign-in session in your browser so you stay signed in. We don't use advertising cookies or third-party tracking.
How we use information
- To run veratree: showing students their progress, showing teachers their classes, and showing school leaders summaries of their school.
- To keep accounts secure and fix problems.
- To improve veratree, using information about how features are used, never to target individual students.
- To reply to demo requests and support emails.
We do not sell personal information. We do not use student information for advertising, and we do not build profiles of students for any purpose other than their schooling.
Who can see what
| Person | What they can see |
|---|---|
| Student | Their own records, and the levels and comments their teachers entered for them. |
| Teacher | The records of students in their own classes. |
| School leader | Summaries for their school, such as usage by teacher and proficiency by grade. Not individual students' reflections or goals. |
| veratree staff | Only what's needed to run the service, fix problems or answer a support request. |
Schools, FERPA and children's privacy
When a school or teacher uses veratree for school work, the learning records are education records that belong to the school. We use them only to provide veratree to that school, under the school's direction, as a "school official" under the Family Educational Rights and Privacy Act (FERPA). Parents who want to see or correct their child's records can ask the school, or email us and we'll work with the school.
Many students using veratree are under 13. Under the Children's Online Privacy Protection Act (COPPA), a school may consent on parents' behalf to the collection of student information for school use only. We rely on that consent when schools use veratree. We collect only what's needed for learning, and a parent or the school can ask us to review or delete a child's information at any time.
Students under 13 should join veratree through their teacher's class, not on their own.
Service providers
We use a small number of companies to run veratree. They may process information only to provide their service to us:
- Supabase: database, sign-in and file storage.
- Cloudflare: website and app hosting, and forwarding email sent to veratree.app.
- Formspree: delivering demo requests from our website.
We may also share information if the law requires it, or to protect the safety of students or others. If veratree is ever sold or merged, student information stays protected by this policy, and we'll tell schools before anything changes.
How we protect information
All connections to veratree use encryption (HTTPS). Access rules for learning records are enforced inside the database itself, not just in the app's screens. We limit staff access and review our security as the service grows. No system is perfectly secure. If a breach ever affects your information, we'll tell the affected schools and users promptly, as the law requires.
How long we keep information
We keep learning records while the account or the school's use of veratree is active, so students can see their growth over several years. When a school stops using veratree, or a school, parent or adult user asks us to, we delete the records within 30 days, unless the law requires us to keep them longer. Demo requests are deleted after 2 years.
Your choices and rights
You can ask to see, correct, download or delete your information, or a child's information, by emailing hello@veratree.app. For records that belong to a school, we may need to check with the school first. Depending on where you live, you may have more rights under state law, and we'll honor them.
Changes to this policy
If we make a significant change, we'll update the date above and notify schools and users before it takes effect. We won't use information already collected in a new way without the needed consent.
Contact
Email hello@veratree.app with any question about privacy.